|Partnership Resources for Cooperators|
Extramural Agreement Authorities, Restrictions and Limitations
This table provides a list of the Agency's extramural agreement authorities, applicable Federal regulations, and terms and conditions.
Note that all indirect cost rates applied to awards are subject to review and approval of the Agency Authorized Departmental Officer
Extramural Agreement Terms and Conditions
Requirement to do Business with the Federal Government
Cooperators are required to have Unique Entity Identifier (UEI) and be registered in SAM.GOV.
Cooperators should register or renew their registrations in SAM.GOV as early as possible. Additional guidance on submitting new, or updating existing entity registration information in SAM can be found at SAM.gov | Home
NOTE: Subrecipients are only required to obtain a UEI, which is necessary for FFATA reporting. Additional details can be found at 2 CFR 25.300.
Extramural Agreement Performance Reporting Requirements
Intellectual Property Reports
Extramural Agreement Payment
The Cooperator's method of payment is identified on the Award Face Sheet (REE-451). Method of payment will indicate: HHS-PMS or EFT/Treasury Check.
U.S. Department of Health and Human Services, Payment Management System, Program Support Center (PMS). https://pms.psc.gov/ This is the default method of payment for ARS.
• About the Program Support Center: https://pms.psc.gov/about-us.html
• PMS User Guide | HHS PSC FMP Payment Management Services
• The FFR-FCTR is due to HHS-PMS within 30 days after the end of each calendar quarter.
Quarter FFR-FCTR Reporting Period Due Date
1st October 1 through December 31 January 30th
2nd January 1 through March 31 April 30th
3rd April 1 through June 30 July 30th
4th July 1 through September 30 October 30th
• PMS Help Desk | HHS PSC FMP Payment Management Services
The recipient must submit invoices to the REE Agency ADO on the OMB-approved “Request for Advance or Reimbursement” SF 270 (OMB 4040-0012).
• Additional invoice backup or itemization requirements may be identified by REE Agency in the REE Award, generally in the Statement of Work, “Mutual Agreements” section (7 CFR Part 550 (for Non-Assistance Cooperative Agreement), and the REE-452 (for a Research Support Agreement)).
• Payment is usually made via electronic funds transfer.
Information for ARS Partners (Sponsors of Funding)
Agency Fringe Benefits:
ARS Indirect Costs:
NOTICE regarding USDA, National Institute for Food and Agriculture (USDA-NIFA) Federal awards to Non-Federal Entities (NFE) with the USDA, Agricultural Research Service (USDA-ARS) as a subrecipient.
USDA-NIFA awards many grants to NFEs with USDA-ARS identified as a co-Principal Investigator (subrecipient). As a subrecipient, USDA-ARS shall receive a sub-award from the NFE. Subject to the eligibility requirements identified in a USDA-NIFA or another Federal funding opportunity announcement, USDA-ARS may apply as a subrecipient of the NFE. The Agency’s legal authority to enter into a competitive grant proposal for research as a NFE’s subrecipient for which grant funds will be provided to the Agency is 7 USC 3318a. Therefore, a NFE who is a prime recipient of a USDA-NIFA grant or other Federal grant has the authority to issue a sub-award to USDA-ARS.
USDA Non-Discrimination Statement:
Links to Federal Resources
The CFR is a codification of the general and permanent rules published in the Federal Register by the Executive departments and a agencies of the Federal Government
The United States Code is a consolidation and codification by subject matter of the general and permanent laws of the United States.