Extramural Agreement Authorities, Restrictions and Limitations 

• Agreement Authorities, Regulations, Terms and Conditions

This table provides a list of the Agency's extramural agreement authorities, applicable Federal regulations, and terms and conditions.

• Indirect Cost Funding Restrictions & Tuition Reimbursement Limitation

Note that all indirect cost rates applied to awards are subject to review and approval of the Agency Authorized Departmental Officer

Extramural Agreement Terms and Conditions

• 7 CFR Part 550 - General Administrative Policy for Non-Assistance Cooperative Agreements, effective 10/11/2016

• 7 CFR Part 550 - General Administrative Policy for Non-Assistance Cooperative Agreements, effective 10/1/2008 and obsoleted 10/11/2016.

• REE-22— General Provisions, Trust Fund and Reimbursable Cooperative Agreements

• REE-452R— General Provisions, Research Support Agreement

• REE-453— Special Provisions, Grants and Assistance Type Cooperative Agreements For Grant and Cooperative Agreement (previously Assistance-Type Cooperative Agreement) awards in place prior to the implementation of 2 CFR Part 200, Uniform Guidance, on December 26, 2014, and not amended.

• Civil Rights Policy Statements | USDA

• Codified Federal Regulations and OMB Circulars

Requirement to Do Business with the Federal Government 

Cooperators are required to have Unique Entity Identifier (UEI) and be registered in SAM.GOV.

• DUNS and SAM Registration FAQ (2012).

Extramural Agreement Performance Reporting Requirements 

• Scientific-Technical-Performance Reporting Requirements for Non-Assistance Cooperative Agreements - for awards executed prior to 10/11/2016 and never amended.

• Research Performance Progress Report (RPPR) - for awards executed 10/11/2016 and thereafter.  The RPPR has been mandated by the Federal Office of Management and Budget and coordinated by the National Science Foundation.  Must meet mandatory reporting requirements and any other reporting requirements that may have been identified in the award document.  (This is the document found on the National Science Foundation website.)  Reports must also include the provisions set forth in 2 CFR 200, sec. 200.328.

Extramural Agreement Payment 

The Cooperator's method of payment is identified on the Award Face Sheet (REE-451)

HHS-PMS: 

U.S. Department of Health and Human Services, Payment Management System, Program Support Center (PMS). https://pms.psc.gov/ This is the default method of payment for ARS.

•  About the Program Support Center: https://pms.psc.gov/about-us.html

•  Roles and Responsibilities: https://pms.psc.gov/grant-recipients/roles-responsibilities.html 

•  The FFR-FCTR is due to HHS-PMS within 30 days after the end of each calendar quarter. 

     Quarter      FFR-FCTR Reporting Period         Due Date       

         1st         October 1 through December 31      January 30th

         2nd         January 1 through March 31           April 30th

         3rd          April 1 through June 30                  July 30th

         4th          July 1 through September 30         October 30th 

•  PMS Help Desk: https://pms.psc.gov/grant-recipients/grant-recipient-faqs.html  

EFT/Treasury check: 

The recipient must submit invoices to the REE Agency ADO on the OMB-approved “Request for Advance or Reimbursement” SF 270 (OMB 4040-0012). Additional invoice backup or itemization requirements may be identified by REE Agency in the REE Award, generally in the Statement of Work, “Mutual Agreements”.

 Information for ARS Partners (Sponsors of Funding) 

     Agency Fringe Benefits: 

• ARS Fringe Benefits Information (2019).
• ARS Fringe Benefits Information (2018)
• ARS Fringe Benefits Information (2017)
• ARS Fringe Benefits Information (2016)
• ARS Fringe Benefits Information (2015)    

      ARS Indirect Costs:

• Indirect Program Support Costs Letter for Valued Partners 

NOTICE regarding USDA, National Institute for Food and Agriculture (USDA-NIFA) Federal awards to Non-Federal Entities (NFE) with the USDA, Agricultural Research Service (USDA-ARS) as a subrecipient. 

USDA-NIFA awards many grants to NFEs with USDA-ARS identified as a co-Principal Investigator (subrecipient).  As a subrecipient, USDA-ARS shall receive a sub-award from the NFE.  Subject to the eligibility requirements identified in a USDA-NIFA or another Federal funding opportunity announcement, USDA-ARS may apply as a subrecipient of the NFE.  The Agency’s legal authority to enter into a competitive grant proposal for research as a NFE’s subrecipient for which grant funds will be provided to the Agency is 7 USC 3318a. Therefore, a NFE who is a prime recipient of a USDA-NIFA grant or other Federal grant has the authority to issue a sub-award to USDA-ARS.

Links to Federal Resources 

• Code of Federal Regulations (CFR)

The CFR is a codification of the general and permanent rules published in the Federal Register by the Executive departments and a agencies of the Federal Government

• United States Codes (U.S.C.)

The United States Code is a consolidation and codification by subject matter of the general and permanent laws of the United States.

• Assistance Listings (previously Catalog of Federal Domestic Assistance (CFDA))

You can search this database to find assistance programs meeting your requirements and for which you are eligible.  This website is https:beta.sam.gov/ and has officially replaced CFDA.gov. 

• USDA Non-Discrimination Statement

           https://www.usda.gov/non-discrimination-statement