Employee Resources
General Employee Information:
• Axon (Intranet) • Benefits • Directories • Emergency • GOV-Fuel • Government Property • Health & Safety • Manuscripts / Projects • Pay & Leave • Policies • Purchasing • Training • Travel / Relocation • SharePoint • Visitors(Citizen/Non-Citizen)
Miscellaneous Information:
• Calendars • FAQ's • Images • Libraries • Property
Standard Operating Procedures for administrative procedures can be found at P:\Admin\SOPs
General Employee Information:
- Benefits: Insurance and Retirement Programs Employee Personal Page
- Employee Information
- Employees Invest in ARS
- Your Two Cents - Share your ideas, best practices and innovations for your work, your office & your organization. Put your two cents out there for Agency leaders (and all of ARS if you choose!) and tune back in for discussion and appropriate actions in the coming months.
- Voices - the NPA Diversity Task Force compiled a publication (PDF) called “VOICES”, as a way of communicating with Area employees about the many facets of diversity.
- USDA Connection - USDA's social networking capability. Sign in using your e-auth
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- Directories
- Emergency
- Health and Safety
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- Manuscript Information
- Other Scientist Info:
- Projects and Funding Information
- Project Forms
- More about Grants & Agreements on AXON. More information can be accessed by your local ARIS entry person.
- Tips for Incoming Funds Record/Research-click here (Feb. 2015)
- Incoming Funds Record-Research to apply for and use funds from outside sources, including participating in a collaborative role with no funds to ARS-SY must receive ARS approval before submitting a proposal. (Prefer 30 days day prior to due date)
(Incoming Funds Record 425 Template; 1209 KB, Oct 2014)
- Projects (non-funded or funded greater than or equal to $25,000
(Incoming Funds Record 425 Template; 1209 KB, Oct 2014)
(SCA process; PDF; 30 KB, Oct 2008)
(416-417/NFCA Fillable Template PDF; 91 KB, Dec 2008)
- ARIS Templates are also available in Chapter 16 of the manual and available on AXON.
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Time Sheet| EOP| EPP| Leave Transfer Program| Overtime Authorization| Comp Time
Electronic Official Personnel Folder (eOPF) Access - use MS Internet Explorer to access this self-service tool that enables you to electronically view and print your OPF documents, and to update your vital Emergency Data.
Web address: https://eopf.nbc.gov/landing/
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Travel Steps| Travel Card| Contributed or Foreign| Relocation
What do you need to do for travel? (Click highlighted text below for PDF)
NPARL Travel Procedures (PDF; 54 KB)
- Step 1, Authorization:
- Step 2, Reservations:
- IMPORTANT NOTE: Government employees traveling on official business shall not use third-party vendors to book airfare, lodging, or rental cars for official travel. Mandatory use of USDA contracted Travel Management System (TMS) or contact the vendor directory.
- Travel Tips for NPARL employees (PDF; 110 KB)
- Fedrooms
(1-800-226-1741 or email hotels@fedrooms.com)
- FEMA Certified Hotel Listing
- Step 3, Other Information:
- Step 4, Reimbursement:
- GOV/POV
- Travel Card (For those traveling at least once a year, the first 3 forms must be completed, signed and returned to the front office. Click on highlighted text below for PDF's)
- Foreign Travel
Submit the information form to your unit secretary to enter into FTIS. It can then be tracked for its authorization level.
- Contributed Funds
(Non-federal source, greater than $250 and must be authorized by Area Director. Submit the Invitation Letter, the Through-Letter Request and the original signed Official Duty Approval to your travel coordinator)
- Invitation Letter
- Conflict of Interest AD-1101 Form
(Employee completes pages 1-2 and signs page 2; Area office authorizes; PDF; 201 KB)
- Acceptance Letter is provided by the travel coordinator
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Miscellaneous Information
- USDA ARS Events Calendar
- AgNIC
- Frequently Asked Questions for New Employees
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What are the office hours?
Core office hours are 7:30 AM to 4:30 PM, although employees are allowed a flexible schedule with supervisor permission.
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How many people are employed here?
There are 47 permanent full time employees. During the summer season, employment can increase up to 70-75 people.
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What to do if I am expecting a visitor (U.S. citizen)?
All visitors must sign in at the front desk and receive a visitors badge.
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How often do I get paid?
Paychecks are issued bi-weekly and you will receive your first pay check 3 weeks after you begin duty.
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How do I access the Sidney, MT SharePoint site? (use MS Internet Explorer only)
Go to https://e.arsnet.usda.gov/sites/PA/npa/sidney and sign on using your email ID and password.
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How do I access the ARS Intranet? Click on Axon, use the same username and password as your e-mail, typically usda\first.lastname.
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Property
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Can I use work computers or other government property for personal use?
Please read P&P 253.4. More information is at USDA Ethics Training and also see Plains Area Ethics page.
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What do I do if I need to remove government owned items off location?
A Property Pass (Form AD-873) must be on file. Please check with the property management officer or administrative officer for further questions .
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How do I get repair or maintenance done in my office or lab?
Fill out a work order (PDF; 240 KB) and turn in to the maintenance department.
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How do I get keys to perform my duties in other buildings?
See standard procedures for key dissemination (PDF; 103 KB).
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What to do if I am expecting a visitor (U.S. citizen)?
All visitors must sign in at the front desk and receive a visitors badge.
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Where can I look for a permanent federal job?
- Images
- Libraries
- Digitop
- National Agricultural Library
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