Welcome to the Northern Plains Area Personnel Service Section. This page includes useful personnel information, links and staff contact information. We're here to help and encourage you to contact us if you have questions or need additional information.
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When new employees come on board, the Orientation Checklist sheets should be used for the New Employee Orientation session. The checklist consists of the "Checklist for Appointment Documents", "LAO Discussion Items", and "Items for Discussion By Supervisor".
Category 1 scientists need to be fully briefed on the RPES system. Please provide them with a copy of Policy & Procedures 431.3 as well as Manual 431.3. There is a separate "Items for Discussion By Supervisor for Category 1 and Category 4 Scientists" which includes discussion of the RPES system and selection of peer groups for Category 1 scientists.
Please destroy all of your current Orientation Checklist documents and replace them with the attached revised copies.
Microsoft Word Documents:
Reference: P&P 418.3
Length of Appraisal Period
Minimum of 90 days and maximum time is 15 months. Employee must be under standards for a minimum of 90 days before he/she can be rated.
Effective October 1, 2008 the appraisal cycle for all employees will be October 1 through September 30.
Once all signatures have been obtained, employee and supervisor should retain copies for their files. Each completed appraisal package should then be forward to the Area Office.
The appraisal package should be in the following order:
- Original AD-287-2 (if performance award is to be given)
- Original AD-43P
- Justification (for Outstanding rating or award)
- Original Performance Plan on which the rating was based
Each unit will receive a list of employees who are to be rated for the performance cycle. This accountability sheet is to be signed and dated by the supervisor to indicate the appraisal has been finished. If an appraisal was not completed for an employee, there must be a note on the accountability sheet indicating the reason. These are to be returned with the appraisal packages.
Accountability sheets are also distributed to account for Performance Plans. This is to be signed and dated by the supervisor to indicate the Performance Plan has been set in place.
Accountability sheets are also distributed to account for Mid Year Reviews. This is to be signed and dated by the supervisor to indicate the Mid Year Review has been completed.
All original accountability sheets are to be returned to the Area Office.
Information for supervisors giving awards:
Awards Information Links:
All foreign nationals who work/visit in ARS facilities must be reported, regardless of the source of their visa sponsorship, their employer, or how/if they are paid. Weekly reports are to be submitted electronically to the Area Human Resources office for both workers and visitors.
Ban on Entry:
Microsoft Word Documents:
The Northern Plains Area Office is committed to providing quality operational and technical human resource services to its customers. This document addresses the type of services provided, the means of delivering the services, and a method of measuring the quality and effectiveness of these services.
Work Unit Description
The Human Resource Section provides a full range of human resource services to the Northern Plains Area. The unit consists of one Human Resources and Outreach Coordinator, one Program Support Assistant and one temporary student Office Automation Clerk. Our staff provides operational support to the Fort Collins locations and technical support and guidance to the entire Northern Plains Area.
Identification of Customers
The Area Human Resources Section provides a full-range of personnel-related services. These services include:
The Area staff must be personnel generalists with the ability to answer a broad range of questions. Headquarters staff members are all specialists. The Area provides "one-stop shopping" for our locations when they have questions/concerns.
Code of Conduct
The NPA Human Resources Section is committed to providing quality customer service in a timely and courteous manner. All customers are treated in an honest, open, courteous, respectful and fair manner. Every effort is made to solve employee problems and address concerns in the most expedient and fair manner possible. We work to address concerns and to solve problems while working within the framework of existing laws and regulations. We value the opinions of others and work in a professional manner to achieve the human resource goals of locations and research units. Confidentiality and sensitivity are an absolute requirement of the section.
Organization Performance Standards
Performance standards for all employees contain references/measurements for both quality and quantity of services provided. Because of the high volume of work and small staff we maintain pride in our quality of service.
Employees at all levels of the Area contact us on a daily basis with a myriad of questions. For payroll problems we must query the NFC database and determine the problem and then notify Headquarters to correct the error. We provide service to all levels of the Area in a timely fashion while producing a quality product.
We know our customers well and because of this knowledge we are better able to communicate between the location, Area and Headquarters levels. This results in a better quality of service provided in the most timely fashion.
The Human Resource staff partners with all employees and management staff of ARS, both in the Northern Plains Area and in Headquarters. Successful partnering involves:
In order to receive best possible service, customers should:
Periodic Review and Assessment
Feedback on human resource services and activities will be solicited periodically in a formal manner and is always encouraged in non-formal ways from our customers.
Lynda Jensen - Personnel Assistant
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