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Research, Education, and Economics
Freedom of Information Act

FY 2002 Annual FOIA Report

Sections

  1. Basic Information
  2. How to Make a FOIA Request

III. Definitions of Terms, will be completed by the Office of Communications.

IV. Exemption 3 Statutes

A. List of Exemption 3 statutes relied on by agency during current fiscal year:

1. Brief description of type(s) of information withheld under each statute.

35 U.S.C. 209, Patent License Information

41 U.S.C. 253(b), Technical Proposal

2. Statement of whether a court has upheld the use of each statute. If so cite example. n/a

V. Initial FOIA/PA Access Requests

A. Number of Initial Requests: (include all access requests, whether first party or third party) (NOTE: The total of Lines 1 and 2, minus Line 3, should equal Line 4.)

1. Number of requests pending at end of FY 01 _15______________

2. Number of requests received during FY 02 ___177_______________

3. Number of requests processed during FY 02 __182________________

4. Number of requests pending at end of FY 02 ___10_______________

B. Disposition of Initial Requests: (NOTE: The total of Lines 1, 2, 3, and 4 should equal the number of requests processed shown in Line 3 of Part A.)

1. Number of total grants _____57__________

2. Number of partial grants ____75___________

3. Number of denials __________4_______

a. Number of times each FOIA exemption used: (count each exemption once per request)

(1) Exemption 1 _____0_____

(2) Exemption 2 _____3_____

(3) Exemption 3 _____4_____

(4) Exemption 4 ____52______

(5) Exemption 5 ____12______

(6) Exemption 6 ____39______

(7) Exemption 7(A) __________

(8) Exemption 7(B) __________

(9) Exemption 7(C) ___1_______

(10) Exemption 7(D) __________

(11) Exemption 7(E) __________

(12) Exemption 7(F) __________

(13) Exemption 8 __________

(14) Exemption 9 __________

4. Other reasons for nondisclosure: (total)____46_____

a. No records ___24_______

b. Referred elsewhere _(See Note)___10______

c. Request withdrawn ___6_______

d. Fee-related reason ____3______

e. Records not reasonably described ____1______

f. Not a proper FOIA request for some reason __________

g. Not an agency record __________

h. Duplicate request _____1_____

i. Other (specify) ____1 – FOIA request closed as requester owed money to other Federal agencies______

(Note: Do not count requests referred within your agency in this category, it pertains only to requests that are referred outside of your agency)

VI. APPEALS OF INITIAL DENIALS OF FOIA/PA REQUESTS (includes all access requests, whether first-party or third-party).

A. Number of Appeals:

1. Number of appeals received during FY 02 _____7_____

2. Number of appeals processed during FY 02 ____4______

B. Disposition of Appeals:

1. Number completely upheld _____3_____

2. Number partially reversed __________

3. Number completely reversed ____1______

a. Number of times each FOIA exemption used: (count each exemption once per appeal)

(1) Exemption 1 __________

(2) Exemption 2 __________

(3) Exemption 3 __________

(4) Exemption 4 __________

(5) Exemption 5 __________

(6) Exemption 6 __________

(7) Exemption 7(A) __________

(8) Exemption 7(B) __________

(9) Exemption 7(C) __________

(10) Exemption 7(D) __________

(11) Exemption 7(E) __________

(12) Exemption 7(F) __________

(13) Exemption 8 __________

(14) Exemption 9 __________

4. Other reasons for nondisclosure (total):________

a. No records ____1______

b. Referred elsewhere __________

c. Request withdrawn _____1_____

d. Fee-related reason __________

e. Records not reasonably described __________

f. Not a proper FOIA request for some reason __________

g. Not an agency record __________

h. Duplicate request __________

i. Other (specify) _____1 – FOIA request closed as requester owed money to other Federal agencies_____

VII. COMPLIANCE WITH TIME LIMITS/STATUS OF PENDING REQUESTS.

A. Median Processing Time For Requests: (Example for calculation of median: Given 7 requests completed during the fiscal year, aged 10, 25, 35, 65, 75, 80, and 400 days from date of perfection to date of completion, the total number of requests completed during the fiscal year would be 7 and the median age of the completed requests would be 65 days.)

1. Simple requests (if multiple tracks used)

a. Number of requests processed ___n/a_______

b. Median number of days to process ____n/a______

2. Complex requests (specify for any and all tracks used)

a. Number of requests processed ____182______

b. Median number of days to process ____15 days______

3. Requests accorded expedited processing

a. Number of requests processed ___0_______

b. Median number of days to process ____0______

(NOTE: The number of requests listed in the different tracks must equal the number of requests processed from section A, Line 3.)

B. Status of Pending Requests:(Agencies using multiple tracks may provide numbers for each track as well as totals.)

1. Number of requests pending at end of FY 02 ____15______

2. Median number of days requests were pending at end of FY 02 ____15 days______

VIII. COMPARISONS WITH PREVIOUS YEAR(S) (Optional)

E. Describe Agency Efforts To:

1. Improve timeliness ___REE responds within statutory timeframe_______

2. Reduce backlog _____REE does not have a backlog_____

3. Provide training _____Training is provided as needed or requested_____

4. Add new categories of records ____There are no new categories of records______

IX. COSTS/FOIA STAFFING.

A. Staffing Levels:

1. Number of full-time FOIA personnel ____1______

2. Number of personnel with part-time or occasional FOIA duties (in work-years)___.5___

3. Total number of personnel (Work-years) ___1.5_______

B. Total Costs:(include staff and all resources) (Note: Use +20% for overhead.)

1. FOIA processing (including appeals) _$114,000_________

2. Litigation-related activities (estimated) ___n/a_______

3. Total costs _$114,000_________

4. Comparison with previous year(s) (optional) ____$20,000 more this year____________

C. Statement of additional resources needed for FOIA compliance (optional).

X. FEES: (includes charges for search, review, document duplication, and any other direct costs permitted under agency regulations.)

A. Total amount of fees collected for processing requests __$2850.00________

B. Percentage of total costs ___13%_______

XI. FOIA REGULATIONS:(including Fee Schedule):___The USDA FOIA regulations can be accessed at: http://www.usda.gov/news/foia/regulat.htm

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