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United States Department of Agriculture

Agricultural Research Service

PLAINS AREA
COUNCIL FOR OFFICE PROFESSIONALS

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Chapter 10
Program Agreements/AIMS

The PA encourages its scientists to submit proposals of high quality and merit that support the mission of ARS, add value to the research program, and supplement without detracting from the programs of the scientist and the Research Unit performing the work.

The scientist will contact the Area Agreements Office for procedural guidance.

Acronyms: See Chapter 2 for a comprehensive list of commonly used acronyms

Template:  Incoming Fund Record

References:

P&P 321.01 - Requirements for Seeking and Accepting Incoming Research Agreements

NPA PM PM-03-001 Performance Reports for Cooperative Agreements

NPA PM-06-003 Incoming Agreements (formerly called the ARS-425), Authorization to Apply for and Use Funds from Outside Sources

Cross Reference:

Chapter 10 - Agricultural Research Information System (ARIS)

Web Sites:

Grants and Agreements: http://www.ars.usda.gov/npa/grants

ARIS manual: http://www.npstaff.ars.usda.gov/ARIS/Manual/

Points of Contact:

Cooperative Agreement Inquiries

Marcie Currie-Gross
Grants Management Specialist
USDA-ARS-WBSC, Budget, Fiscal and Agreements Office
Natural Resources Research Center
2150 Centre Avenue, Building D, Suite 310
Fort Collins, CO 80526-8119
Telephone: (970) 492-7022
Fax: (970) 492-7031
E-Mail: marcie.currie-gross@ars.usda.gov

 


Instrument Selection Criteria Chart
Marcie Currie-Gross, Grants Management Specialist
(970)492-7022 or marcie.currie-gross@ars.usda.gov

Purpose

Relationship/Benefit to ARS Programs

ARS Involvement during Performance

Use a Contract When:

Acquiring Service or Property

Direct Benefit/Use

No Involvement

Use a Project Grant When:

Transferring Anything of Value

To Support or Stimulate a Public Purpose

No Involvement

Use an Assistance Type Cooperative Agreement (ACTA) When:

Transferring Anything of Value

To Support or Stimulate a Public Purpose

Substantial Involvement

Use a Specific Cooperative Agreement (SCA) When:

ARS is Paying and Mutual Interest and Contributions toward Research Effort exists

Direct Benefit to ARS

in-house research

Substantial Involvement

Use a Research Support Agreement (RSA) When:

Procuring Service/Supplies Directly from a College or University

Direct Benefit to ARS

in-house research

Substantial Involvement

Use a Non-Funded Cooperative Agreement (NFCA) When:

Describing Research Work with No Obligation of Funds

Direct Benefit to ARS

in-house research

Substantial Involvement

Use a Technology Transfer Cooperative Research and Development Agreement (CRADA) When:

Receiving Funds under Federal Technology Transfer Act

Direct Benefit to ARS

in-house research

Substantial Involvement

Use a Reimbursable or Trust Fund Agreement When:

ARS Receives Funds to Perform Research Work

Direct Benefit to ARS

in-house research

Substantial Involvement

Incoming Fund Record (IFR) Expected Timelines:

Action

Expected timeline

Responsible

IFR entered into ARIS and approved by RL

As soon as intent to apply for funds is known—no later than 30 days prior to proposal due date.

ARS Primary Investigator (PI)

Program Support Assistant (PSA)

Research Leader (RL)

IFR approved by CD

Up to 5 business days

Center Director (CD)

IFR approved by Area

Up to 5 business days

Area Director (AD)

IFR approved by ONP if IFR is $50,000 or more, CRADA or MTRA

Up to 5 business days

National Program Leader (NPL)

Delete IFR is ARS does not approve it

Upon notification of disapproval

ARS PI, PSA, RL

Update IFR if funding is awarded

Upon notification by funding organization of their intention to fund

ARS PI, PSA, RL

Change status to Unfunded if funds are not awarded

Upon learning that the proposal will not be funded

ARS PI, PSA, RL

Letters of Authorization sent to Area for signature

After IFR is submitted

ARS PI

Area Program Analyst (PA)

AD

Signed Letters of Authorization returned to ARS PI

3 business days

PA

ARS PI

AIMS documentation submitted in ARIS, along with 416/417 for research agreements over $25,000

3 business days after notification by funding organization of their intention to fund

ARS PI, PSA, RL, CD

Update ARIS/AIMS for routine agreements

5 business days

Authorized Departmental Officer (ADO)

Send modifications to cooperator

5 business days

ADO

Funds available in the system for reimbursable agreements

5 business days after budget staff receives fully executed agreement and other documentation required for interagency agreements (FMMI PO#)

Budget Analyst (BA)

Funds available in the system for trust agreements

10 business days after receipt of check

BA

Each project involving cooperation must be assessed individually to ascertain the agreement instrument most appropriate for the project.


Last Modified: 5/8/2015
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