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United States Department of Agriculture

Agricultural Research Service

NORTHERN PLAINS AREA
COUNCIL OF OFFICE PROFESSIONALS

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Chapter 16
Agricultural Research Information System (ARIS)

The Agricultural Research Information System (ARIS) Online Manual provides instruction for operation of the research project documentation automated system. A user must possess an ID and password to access ARIS. They are obtained by request through the Area Extramural Agreements Specialist.

Acronyms:

See Chapter 22 for a comprehensive list of commonly used acronyms

References:

Cross References:

Websites: 

 Related Links:

Chapter 16 with Attachements (.pdf)

 Calendars:

 

Points of Contact:

Reagan Heese
Program Analyst
USDA-ARS-NPA
Natural Resources Research Center
2150 Centre Avenue, Building D, Suite 300
Fort Collins, CO 80526-8119
Telephone: (970) 492-7006
Fax: (970) 492-7065
E-Mail: reagan.heese@ars.usda.gov

Marcie Currie-Gross
Extramural Agreements Specialist
USDA-ARS-NPA
Natural Resources Research Center
2150 Centre Avenue, Building D, Suite 310
Fort Collins, CO 80526-8119
Telephone: (970) 492-7022
Fax: (970) 492-7031
E-Mail: marcie.currie-gross@ars.usda.gov

Jill Stetka
Program Analyst
USDA-ARS-GWCC
5601 Sunnyside Avenue
Beltsville MD 20705-5135
Telephone: (301) 504-4581
Fax: (301) 504-4580
E-Mail: jill.stetka@ars.usda.gov

115 Related Questions

Tim Sharkey
Program Support Assistant
USDA-ARS-NPA
Natural Resources Research Center
2150 Centre Avenue, Building D, Suite 310
Fort Collins, CO 80526-8119
Telephone: (970) 492-7048
Fax: (970) 492-7065
E-Mail: tim.sharkey@ars.usda.gov


ARIS SYSTEM COMPONENTS

ARS-416/417/Agreements Incoming/Outgoing

Documentation of ARS inhouse research and extramural projects. This includes the objective, approach, funding, and classificatiosuch as STP, Regional Project, Subject of Investigation (SOI), Research Problem Area (RPA), Field of Science and Special Codes.

ARS-421 

Provides access to annual and final progress reports and publications for every project. 
ARMPS  Annual Resource Management Plan System. The CRAS schedule of the ARMPS is available for viewing (downloading from the PC system). 
AIMS  Agreements Information Management System. AIMS is the ARS extramural agreements management database. The system is designed to produce the agreement award package and to serve as a management tool for the Extramural Agreements Specialist/Authorized Departmental Office (ADO). 
ARS-115  Request to Submit Manuscripts for Publication which are used to communicate new research discoveries, includes technical abstract, interpretive summary, author and journal for publication. Maintained indefinitely with a History File component for 115's more than 5 years old.
FTIS  Foreign Travel for work and international meetings by ARS employees, including a one-page trip report. 
International  Will track research performed in foreign countries between ARS and Foreign Scientist, source of funds, progress reports and publications on the research, and any exchange visits between scientists. 
Mission Statement  Describes the research goals of the Management Unit. 
Mode Code  A numerical identification of mangement units within the ARS organizational structure. The 4th Mode Code level indicates the geographic location; the 5th level, the research unit, laboratory, or institute; and the 6th level, the laboratory or research unit. (Example: 5402-20-00; 54 = Northern Plains Area; 02 = Fort Collins; 20 = Sugarbeat Research Unit.) 
Personnel  Provides non-confidential information about ARS employees, downloaded from NFC every 2 weeks. 
Post Doc Program  Tracks ARS employees that are eligible to compete for permanent positions. Serves as a recruitment source for selecting officials during the competitive recruiting process. Current listing of vacant SY positions. Also, contains the post-doc proposals funded by the Administrator and who was selected. 
Reports  Provides summary and detail data based on classification codes such as Subject of Investigation (SOI) , Activity, Special, and Strategic Plan Code (STP); publications; mode codes; briefing packets; management unit; location; Area and Agency level. 
 Tektran Technology Transfer Automated Retrieval System. Blank forms can be printed from ARIS. 


ACRONYMS AND DEFINITIONS

 
ACCESSION NUMBER  A unique identification number issued by the Current Research Information System (CRIS) and assigned automatically to each ARS project when new 416/417's are entered into the system. Accession numbers do not change when a project is renumbered.
ACTIVE FILE  The Active file contains the official project records  
ADODR  Authorized Departmental Officer=s Designated Representative. The ADODR is the ARS person who is responsible for the proper conduct of an extramural research project.  
COMP GRANT USDA Competitive Grant  
CRAS CRIS Resource Allocation Schedule
CRIS  Current Research Information System. An automated system maintained by CSRS for storing and retrieving information on research projects of USDA and State Agricultural Experiment Stations. 
EXTRAMURAL RESEARCH A legal document that enables ARS to obtain research or research-related services from organizations or individuals outside of ARS (Specific Cooperative Agreement, Project Grant, Non-Funded Cooperative Agreement, Trust Fund Cooperative Agreement, and Reimbursable Cooperative Agreement).  
FORM ARS-115  Manuscript Approval  
FORM ARS- 416/417   Research Project  
FY 

Fiscal Year (October 1 through September 30 each year) 

INCOMING AGREEMENT Outside funds (non-ARS funds) Request (Reimbursable, Trust) formerly Form ARS-425
IN-HOUSE RESEARCH  Research conducted by ARS scientists  
MODE CODE   A numerical identification of management units within the ARS organizational structure. The 4 thMode Code level indicates the geographic location; the 5 thlevel, the research unit, laboratory, or institute; and the 6 thlevel, the laboratory or research unit. (Example: 5402-20-00: 54 = Northern Plains Area; 02 = Fort Collins, CO; 20 = Sugarbeet Research Unit.)  
MM/DD/YYYY   Month/Day/Year (Note: year is always four digits, e.g. 2004) 
OUTGOING AGREEMENT Cooperative Agreement initiated by ARS. Specific Cooperative Agreement and Project Grant Agreements (outgoing funds) or Non-Funded Cooperative Agreements (formerly Form ARS-550a)  
PI   Principal Investigator. The research scientist who has scientific leadership for the specific work described. 
PL-480   Public Law 480-foreign research projects  
RPA  Research Problem Area. A classification component of CSRS-CRIS for arranging research problems according to national goals. 
SOI  Subject of Investigation. A classification component of CSRS-CRIS for arranging subject of investigation according to national goals. 
SPECIAL CLASSIFICATION CATEGORIES Special interest area that requires unique coding in ARIS, such as Biotechnology (BT) and integrated pest management (PM).  
SY  Scientist Year. Any professional scientific position that is identified as Category 1 (Research Scientist) or Category 4 (Service Scientist), including Research Associates.  
WORK FILE  

The file in which new or modified ARS project records are held until they are approved to move to the Active Project File. Its purpose is to enable persons in the Area Office and at field locations to request NPS approval for changes. Only authorized persons in the NPS Program Support Office may approve the records to move from the work file to the Active File.  


Last Modified: 3/26/2013
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