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United States Department of Agriculture

Agricultural Research Service

NORTHERN PLAINS AREA
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Chapter 13
Procurement

This chapter covers ARS purchase card and procurement guidelines.

Acronyms:

See Chapter 22 for a comprehensive list of commonly used acronyms.

References:

  • DR 5013.6 - Use of the Purchase Card and Convenience Check
  • P&P 210.1 - Procurement and Property Management Reviews
  • NPA PM-07-001 - Meals, Food or Refreshments at Agency or Non- Agency Events, Northern Plains Area
  • Manual 213.3 - REE Purchase Card Program
  • Agency Program Coordinator (APC)/Location Agency Program Coordinator (LAPC) Purchase Card Program Guide
  • Purchase Card Management System (PCMS)/Micro Purchase Guide                                                       
 Related Links:
 Calendars:

 

Web Sites:

Points of Contact:

Procurement and Contracting

James (Jim) Wiltse
Contract Specialist
USDA-ARS-WBSC
Natural Resources Research Center
3150 Centre Ave., Bldg. D, Suite 300
Fort Collins, CO 80526-8119
Telephone: (970) 492-7017
Fax: (970) 492-7031
E-Mail: james.wiltse@ars.usda.gov

Larry Cullumber
Division Director
USDA, ARS, AFM, Acquisition and Property Division
5601 Sunnyside Avenue
Beltsville, MD 20705-5115
Telephone: (301) 504-1695
Fax: (301) 504-1768
E-Mail: larry.cullumber@ars.usda.gov

Credit Cards

Shannon Robbie
Contract Specialist
USDA-ARS-WBSC
Natural Resources Research Center
3150 Centre Ave., Bldg. D, Suite 300
Fort Collins, CO 80526-8119
Telephone: (970) 492-7015
Fax: (970) 492-7031
E-Mail: shannon.robbie@ars.usda.gov

Linda Wilson
REE Agency Program Coordinator
USDA, ARS, AFM, Acquisition and Property Division
5601 Sunnyside Avenue, Rm. 321088
Beltsville, MD 20705-5117
Telephone: (301) 504-1733
Fax: (301) 504-1739
E-mail: linda.wilson@ars.usda.gov

REE IAS Help, First Contact

ias-helpdesk@da.usda.gov - Phone: 1-888-427-1631


 

From:      Dick Jansen

To:         ALL_EMPLOYEES; ALL_NPAAO;
              NPA_PURCHASE_AGENTS

Date:       8/27/03 3:52PM

Subject:  Purchase of Non-Monetary Items/Token Awards

A question came up recently regarding the use of appropriated funds to purchase non-monetary items for use as employee recognition/awards. We in the procurement field have been ingrained over the years to answer "no, Comp General decisions say we can’t do that". However, this is no longer the case, we can now do that.

A three page fact sheet on the ARS HR website states in part "token awards may be purchased using operating budgets. The authority for this is 5 USC 4501-06, which is to be entered on the purchase paperwork". The fact sheet gives examples of token items, which include medals, mugs, pen/pencil sets, hats, shirts, jackets, and other things. If you would like to take a look at it or print a copy of the fact sheet for your records, here is how you access it.

Go to website www.afm.ars.usda.gov

1. Go to the grey bar for AFM Divisions and select "Human Resources"

2. Using the HRD quick links on the left side of the screen, select "Awards"

3. Awards/Employee Recognition page will appear

4. Select Non-monetary Awards

5. When the non-monetary awards page comes up, select "Token Awards" and there you are.

If you have questions about this, give me a call and I will try to help you.

Thanks.


Last Modified: 2/26/2013
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