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United States Department of Agriculture

Agricultural Research Service

NORTHERN PLAINS AREA
COUNCIL OF OFFICE PROFESSIONALS

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Chapter 4
Congressional Inquiries

Replies to Congressional inquiries, whether referred or direct mail, must clear through supervisory channels to the ARS Correspondence Management Unit (CMU). Official telephone conversations between ARS employees and Members of Congress and their staff must be documented and forwarded to the ARS Legislative Staff. It is imperative that all ARS employees document Congressional conversations.

Acronyms:

  • See Chapter 22 for a comprehensive list of commonly used acronyms.

References:

Cross References:

  • Chapter 5 – Correspondence (for Congressional letters)

Web Sites:

Forms:

  • ARS Form 213 - Report of Congressional Conversation (login required)
Related Links:
Calendars:

 

Points of contact:

Conversations with members of Congress or their aides...

Written inquiries, whether referred or direct mail including correspondence to and from the USDA Secretary's Office...

Olga Lee    
Management Analyst
USDA-ARS-NPA
2150 Centre Ave., Bldg. D, Suite 300
Fort Collins, CO 80526-8119
Telephone:  (970) 492-7057
Fax: (970) 492-7065
E-Mail: olga.lee@ars.usda.gov

Olga Lee    
Management Analyst
USDA-ARS-NPA
2150 Centre Ave., Bldg. D, Suite 300
Fort Collins, CO 80526-8119
Telephone:  (970) 492-7057
Fax: (970) 492-7065
E-Mail: olga.lee@ars.usda.gov

David Kelly
Program Analyst
USDA-ARS-Administrator’s Office
Budget and Program Management Staff
1400 Independence Ave, SW
Whitten Building, Room 358-A
Washington, DC  20250
Telephone:  (202)720-4421
Fax:  (202)720-7549
E-Mail:  david.kelly@ars.usda.gov

Renee Miller
Correspondence Control Officer
USDA-ARS-Correspondence Management Unit
GWCC-Beltsville
5601 Sunnyside Avenue
Room 4-2124B
Beltsville
, MD20705-5133

Telephone: (301) 504-4517
Fax: (301) 504-4514
E-Mail: renee.miller@ars.usda.gov

CONGRESSIONAL CONVERSATIONS

The Legislative Affairs Office must be informed whenever communication is held with the Congress or State Legislatures in whatever form (i.e., telephone conversation, direct contact regarding requests for information, requests to appear or present papers to a congressional committee for a hearing or otherwise, etc.).

It is particularly important that the Legislative Affairs Office be informed when preparing for submission to the Congress or State Legislatures papers which will ultimately become part of a permanent record. Any "testimony" or information for submission before a Congressional Committee must be cleared in the Office of Management and Budget. Otherwise, it cannot and should not be submitted.

In case of telephone conversations or in-person contacts, you should respond to the best of your ability or refer the call or person to your supervisor if you are not qualified to respond authoritatively. P&P 125.3 requires that a "Report of Congressional Conversation" Form (ARS-213) be completed immediately afterwards.

Step

Action

1

Originator immediately completes an ARS-213 after the conversation.

2

Originator will fax the ARS-213 (initialed by the Research Leader, Center Director/Lab Director) to the Area Director’s Office.

3

Area Director’s Office will fax a copy to:

• Administrator’s Office

• National Program Staff, Deputy Administrator

• Legislative Affairs Office

• Budget and Program Management Staff

 

United States Department of Agriculture
Research, Education, and Economics
Agricultural Research Service

 

February 4, 2004

SUBJECT: ARS-213, Report of Congressional Conversation

       TO:  Center/Laboratory Directors
              Research Leaders
              Location Administrative Officers

   FROM:  W.H. Blackburn, Area Director /s/

This is a reminder that all ARS-213 forms, Report of Congressional Conversation, need to be faxed immediately to my office after the occurrence. These contacts include visits to ARS facilities by Senators, Representatives, and/or their staff; phone calls, briefings, etc. If a congressional contact is scheduled to occur, please submit the ARS-213 prior to the event so my office and headquarters is aware of the upcoming congressional contact. An ARS-213 is then submitted to document the conversation/information shared.

If you have any questions, please give me a call.

cc:

NPA Secretaries
Area Office Employees

Northern Plains Area • Office of the Area Director
Natural Resources Research Center • 2150 Centre Avenue, Building D, Suite 300 • Fort Collins, CO 80526-8119
Voice: 970-492-7057 • Fax: 970-492-7065 • E-mail: will.blackburn@ars.usda.gov

An Equal Opportunity Employer

Revised 2/1/2011 


Last Modified: 2/26/2013
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