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United States Department of Agriculture

Agricultural Research Service

FOIA Annual Report (2004)
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Research, Education and Economics
FY 2004 Annual FOIA Report

Sections I. Basic Information, II. How to Make a FOIA Request, and III. Definitions of Terms, will be completed by the Office of Communications.

 

IV.  Exemption 3 Statutes

A.  List of Exemption 3 statutes relied on by agency during current fiscal year:

1.  Brief description of type(s) of information withheld under each statute.

     7 U.S.C. 2276, Unaggregated Farm Statistics

2.  Statement of whether a court has upheld the use of each statute. If so cite example.

     N/A

 

V.  Initial FOIA/PA Access Requests

A.  Number of Initial Requests: (include all access requests, whether first party or third party) (NOTE: The total of Lines 1 and 2, minus Line 3, should equal Line 4.)

1.  Number of requests pending at end of FY 03 _______9_________

2.  Number of requests received during FY 04    ______162________

3.  Number of requests processed during FY 04  _____  164________

4.  Number of requests pending at end of FY 04 _______7_________

B.  Disposition of Initial Requests:  (NOTE: The total of Lines 1, 2, 3, and 4 should equal the number of requests processed shown in Line 3 of Part A.)

1.  Number of total grants ______86 _____

2.  Number of partial grants _____25____ _

3.  Number of denials ____   _____6______

a.  Number of times each FOIA exemption used: (count each exemption once per request)

(1)  Exemption 1 _____0_____

(2)  Exemption 2 _____2_____

(3)  Exemption 3 _____1_____

(4)  Exemption 4 ____14_____

(5)  Exemption 5 _____2_____

(6)  Exemption 6 ____17_____

(7)  Exemption 7(A) __0_____

(8)  Exemption 7(B) __0_____

(9)  Exemption 7(C) __0_____

(10) Exemption 7(D) _ 0______

(11) Exemption 7(E) __0______

(12) Exemption 7(F) __0______

(13) Exemption 8 ____ 0______

(14) Exemption 9 ____ 0______

4.  Other reasons for nondisclosure: (total) ___ 47______

a.  No records ____12 _____

b.  Referred elsewhere (See Note)  ____9 _____

c.  Request withdrawn _____4_____

d.  Fee-related reason _____16_____

e.  Records not reasonably described _____4_____

f.  Not a proper FOIA request for some reason _____1_____

g.  Not an agency record ____0______

h.  Duplicate request _____1_____

i.  Other (specify) ______0____

(Note:  Do not count requests referred within your agency in this category, it pertains only to requests that are referred outside of your agency)

 

VI.  APPEALS OF INITIAL DENIALS OF FOIA/PA REQUESTS (includes all access requests, whether first-party or third-party).

A.  Number of Appeals:

1.  Number of appeals received during FY 04 _____3_____

2.  Number of appeals processed during FY 04 ____0; 3 are pending with OGC     

B.  Disposition of Appeals:

1.  Number completely upheld ____ 0____

2.  Number partially reversed _____ 0____

3.  Number completely reversed ___ 0____

a.  Number of times each FOIA exemption used: (count each exemption once per appeal)

(1)  Exemption 1 _____   0_____

(2)  Exemption 2 _____   0_____

(3)  Exemption 3 _____   0_____

(4)  Exemption 4 _____   0_____

(5)  Exemption 5 _____   0_____

(6)  Exemption 6 ____   _0_____

(7)  Exemption 7(A) ____0_____

(8)  Exemption 7(B) ____0_____

(9)  Exemption 7(C) ____0_____

(10) Exemption 7(D) ____0____

(11) Exemption 7(E) ____0____

(12) Exemption 7(F) ____0____

(13) Exemption 8 _______0____

(14) Exemption 9 _______0____

4.  Other reasons for nondisclosure (total):____0____

a.  No records ____0______

b.  Referred elsewhere _____0_____

c.  Request withdrawn _____0_____

d.  Fee-related reason ______0____

e.  Records not reasonably described _____0_____

f.  Not a proper FOIA request for some reason _____0_____

g.  Not an agency record _____0_____

h.  Duplicate request _____0_____

i.  Other (specify) _____0_____

 

VII.  COMPLIANCE WITH TIME LIMITS/STATUS OF PENDING REQUESTS.

A.  Median Processing Time For Requests:  (Example for calculation of median: Given 7 requests completed during the fiscal year, aged 10, 25, 35, 65, 75, 80, and 400 days from date of perfection to date of completion, the total number of requests completed during the fiscal year would be 7 and the median age of the completed requests would be 65 days.)

1.  Simple requests (if multiple tracks used)

a.  Number of requests processed ___N/A_______

b.  Median number of days to process ___  N/A_______

2.  Complex requests (specify for any and all tracks used)

a.  Number of requests processed ___164______

b.  Median number of days to process ____15_____

3.  Requests accorded expedited processing

a.  Number of requests processed ___N/A_______

b.  Median number of days to process __ N/A________

(NOTE: The number of requests listed in the different tracks must equal the number of requests processed from section A, Line 3.)

B.  Status of Pending Requests:  (Agencies using multiple tracks may provide numbers for each track as well as totals.)

1.  Number of requests pending at end of FY 04 _____7_____

2.  Median number of days requests were pending at end of FY 04____15______

 

VIII.  COMPARISONS WITH PREVIOUS YEAR(S) (Optional)

E.  Describe Agency Efforts To:

1.  Improve timeliness   REE responds within statutory time limit________

2.  Reduce backlog   REE does not have a backlog of requests_________

3.  Provide training   Training is provided as needed or upon request_______

4.  Add new categories of records _None_______

 

IX.  COSTS/FOIA STAFFING.

A.   Staffing Levels:

1.  Number of full-time FOIA personnel _____1_____

2.  Number of personnel with part-time or occasional FOIA duties (in work-years) __.5___ 

3.  Total number of personnel (Work-years) ____1.5_____                                              

B.  Total Costs: (include staff and all resources) (Note: Use +20% for overhead.)

1.  FOIA processing (including appeals) ___$129,600___

2.  Litigation-related activities (estimated) ___$0______

3.  Total costs __$129,600__

4.  Comparison with previous year(s) (optional) __$9,600__

C.  Statement of additional resources needed for FOIA compliance (optional).  N/A

 

X.  FEES: (includes charges for search, review, document duplication, and any other direct costs permitted under agency regulations.)

A.  Total amount of fees collected for processing requests  _   $1,852.52________

B.  Percentage of total costs ____1.4%______

 

XI.  FOIA REGULATIONS: (including Fee Schedule):  

     FOIA regulations can be found at:

     http://www.usda.gov/news/foia/usdaregs.pdf


Last Modified: 5/10/2006
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