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United States Department of Agriculture

Agricultural Research Service

Developing a Reimbursable Cooperative Agreement
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Back to Reimbursable Cooperative Agreement index

Identify a Sponsor
Negotiate the general points for the agreement.
Life of the agreement may not extend beyond 5 years
We recommend that the agreement run for at least 2 years, to avoid the need for additional paperwork or extensions.
Discuss the proposal with your Supervisor
Obtain approval, in principle
Develop the draft agreement
Use the Generic Trust documentas a guide
Send the draft agreement to the Area Extramural Agreements Office
Funding is $25,000 or less
Prepare an ARS-425 in ARIS
Funding level is over $25,000
Prepare an ARS-416/417 and submitted via ARIS
Don't forget that for all agreements over $5,000, ARS takes a 10% IRC charge.

A Reimbursable Cooperative Agreement is similar to a Trust Cooperative Agreement. The Generic Trust Fund Cooperative Agreement documentcan be used as a model.

Reimbursable Agreements are processed through the Area Extramural Agreements Office, not through the Technology Transfer Coordinator.

Developing a Reimbursable Cooperative Agreement

Back to Reimbursable Cooperative Agreement index

Identify a Sponsor
Negotiate the general points for the agreement.
Life of the agreement may not extend beyond 5 years
We recommend that the agreement run for at least 2 years, to avoid the need for additional paperwork or extensions.
Discuss the proposal with your Supervisor
Obtain approval, in principle
Develop the draft agreement
Use the Generic Trust documentas a guide
Send the draft agreement to the Area Extramural Agreements Office
Funding is $25,000 or less
Prepare an ARS-425 in ARIS
Funding level is over $25,000
Prepare an ARS-416/417 and submitted via ARIS
Don't forget that for all agreements over $5,000, ARS takes a 10% IRC charge.

A Reimbursable Cooperative Agreement is similar to a Trust Cooperative Agreement. The Generic Trust Fund Cooperative Agreement documentcan be used as a model.

Reimbursable Agreements are processed through the Area Office of Technology Transfer .


Last Modified: 11/19/2009
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