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- Scientist and the cooperator determine what research will be done cooperatively.
- Scientist consults with line managers (Research Leader, Laboratory/Institute/ Center Director) and National Program Leader, as appropriate. If they agree, scientist proceeds to Step 3.
- The scientist and cooperator develop a proposed plan of work describing briefly what the cooperator and ARS will do
jointly and what each will provide separately to achieve the objectives of the cooperative research. A proposed budget is also prepared. The Generic CRADA file can be used to facilitate the preparation of the plan of work in an appropriate format. An estimated budget is also developed and forwarded to the Technology Transfer Coordinator.
- The Technology Transfer Coordinator will work with the scientist and cooperator to develop an appropriate draft CRADA using generic provisions. Non-generic provisions are forwarded to the Authorized Departmental Officer (ADO) for review and approval. (The ADO is the official delegated authority to sign and administer CRADAs for ARS.) The Area Director and National Program Leader will be kept informed.
- The Technology Transfer Coordinator will monitor and coordinate subsequent negotiations and clearances for development of the CRADA
- Once an acceptable CRADA is completed, the following steps are taken:
- The scientist obtains approval from the National Program Staff via normal channels. If the agreement is under $25,000 and ARS 425 is necessary. If the agreement is for over $25,000 forms ARS 425, AD 416, and AD 417 are necessary. These forms are prepared and processed through ARIS.
- The Technology Transfer Coordinator sends the CRADA to the ADO and keeps the Area Director informed.
- If changes are needed, OTT will expedite revisions.
- The ADO will make sure that clearances (for conflicts of interest and similar matters) are obtained. The ADO will then send the final version of the agreement to the cooperating firm for signature.